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LECOM BRADENTON Hospital Day 2017

Monday, August 21, 2017
The Ritz-Carlton, Sarasota, FL
Sponsored by the Lake Erie College of Osteopathic Medicine (LECOM)

An Invitation to All,

The Administration and Students at LECOM invite you to participate in the annual LECOM at Bradenton Hospital Day on Monday, August 21, 2017. We encourage interested hospitals to register early. LECOM Hospital Day is complimentary to hospital and institution representatives.

LECOM Hospital Day affords the opportunity to meet with first, second, third and fourth- year medical students from the LECOM Bradenton campus to discuss rotation opportunities at your hospitals. LECOM Hospital Days provides also a forum to interact with third and fourth-year medical students who are considering hospitals for their post graduate training.

We also extend an invitation to spouses and significant others of the medical students to participate. This may be a consideration for your hospital when providing information to future trainees who attend. Often, medical students’ decisions for rotation sites and post graduate training are based on housing, educational opportunities, and social and cultural offerings.

LECOM Hospital Days have been well attended in prior years and we anticipate the same level of enthusiasm for attending the events in 2017. We expect approximately 450 students to attend the event. All registrations should be submitted to Christine Carr via email christine.carr@lecom.edu no later than July 28, 2017. Please see Registration Form below.

We look forward to seeing many of the representatives of hospitals who have attended previously and those who will be attending for the first time.

Sincerely,

Christine Carr
Administrative Assistant to the Office of the Dean
5000 Lakewood Ranch Boulevard
Bradenton, FL  34211-4909

Bradenton Hospital Day Registration

Accommodations and Location

LECOM Bradenton Hospital Day 2017 will be hosted at The Ritz-Carlton, Sarasota in Sarasota, Florida this year. The Ritz-Carlton is located on the Sarasota bay front a few minutes from the Sarasota-Bradenton airport and within easy reach of I-75.

A 6-foot X 30-inch table will be provided. Snacks and beverages will be provided throughout the event for all program representatives and a buffet lunch will be served at The Ritz-Carlton, Ca’ D’Zan Lounge, upon conclusion of the event.

If you are unfamiliar with Hospital Day, most institutions bring a portable display which can be set up on a tabletop along with brochures, handouts or giveaways which the students can take with them.

Please do not send display material to LECOM. We have no means of transporting it to the event site. LECOM Bradenton will not be responsible for any displays that remain after the event. Arrangements must be made with The Ritz-Carlton for return shipment. Please see “The Ritz-Carlton Sarasota Policies” below for package and handling fees.

Please see “Lodging in Sarasota Area” below for a list of additional places to stay. LECOM/LECOMT will not be offering a block room rate at The Ritz-Carlton, Sarasota for non-LECOMT member hospitals. There are no exceptions to the reservation listing provided by LECOMT to The Ritz-Carlton.

The Ritz-Carlton Sarasota Policies

Signs and Banners
The Hotel has the following policy with respect to signs in the banquet and meeting areas. Items may not be attached to any stationary wall, floor, window or ceiling with nails, staples, tape of any other substance in order to prevent damage to the fixtures and furnishings. No signage of any kind is permitted in the lobby or on the public grounds.

Package and Handling Fees—Packages for meeting may be delivered to the Hotel three (3) working days prior to the date of the function.
There is a charge for the handling of all boxes and packages shipped to and/or from the hotel:
$ 5.00/Box – Standard boxes 36”X36” or less
$ 10.00/Box – Oversized boxes exceeding 20 pounds
No C.O.D. shipments will be accepted.
Customers are responsible for return shipping of all packages – prepaid only.

The following information should be included on all packages:
Your Hospital Name
LECOM Bradenton Hospital Day 2017 – August 21, 2017
The Ritz-Carlton, Sarasota
1111 Ritz-Carlton Drive
Sarasota, FL 34236

Your boxes/display materials will be stored in the meetings/special events cage until the day of the event. Concierge staff will deliver items to the meeting rooms.

High Speed Internet Access per day

See Exhibitor Order Form above
Broadband – Wireless 1^st connection: $21.00
High-speed internet connection can be arranged by contacting Maggie Burton at The Ritz-Carlton (see Exhibitor Order Form above) at least three (3) business days prior to the event.

Payment
Billing information is listed directly on the Exhibitor Order Form. All orders are subject to a 24% Service Charge and appropriate state tax.

Parking
2017 Overnight Valet Parking fees are $26.00 per vehicle per day. Please note that Self-Parking Facilities are not available at The Ritz-Carlton, Sarasota.
Ms. Burton can be contacted by phone at (941) 309-2960 or by email to Margaret.Burton@ritzcarlton.com.

Lodging in Sarasota Area

LECOM Bradenton Hospital Day—Monday, August 21, 2017

8:00 am – 9:00 am
Registration—Room Pre-function I
Set Up—Rooms Plaza I and II

9:00 am – 1:00 pm
Visitation with students

1:00 pm
Conclusion of LECOM Bradenton Hospital Day 2017

Representatives at this time are asked to pack up their displays.

We also ask that each hospital complete a survey to assist us in improving LECOM Bradenton Hospital Day in the future. *See details below.

1:30pm
Luncheon buffet served to representatives at the Ca’ D’Zan Lounge in the hotel

*LECOM asks that you complete an evaluation of Bradenton Hospital Day 2017, which will been included in your information packet. Evaluations should be returned to the front registration desk upon completion of Hospital Day. Or evaluations can be returned via the following methods:

E-mail: christine.carr@lecom.edu
Fax: (941) 782-5739
Mail:
Christine Carr
Administrative Assistant to the Office of the Dean
5000 Lakewood Ranch Boulevard
Bradenton, FL  34211-4909