SAVE THE DATE
LECOM Bradenton Hospital Day 2018
Friday, August 17, 2018
The Ritz Carlton
Sarasota, FL 34236

The administration and students invite you to participate in the LECOM Bradenton Hospital Day at The Ritz-Carlton, Sarasota, Florida on Friday, August 17, 2018. Based on feedback from past exhibitors the event will begin and end earlier. Registration is from 7:30 am to 8:30 am at The Ritz-Carlton, Sarasota, FL. Students will attend from 8:30 am to 12:00 pm. Please register online at https://www.surveymonkey.com/r/LECOMBradentonHospDay18.

LECOM Hospital Day is offered at no fee to participating hospitals and institutions. It affords the opportunity to meet with medical students to discuss rotation opportunities and residency training. Approximately 435 students are expected to attend.

LECOM Hospital Day has been well attended in prior years. We anticipate the same level of enthusiasm for attending in 2018. Therefore, all registrations are due no later than July 27, 2018. We look forward to seeing many representatives of hospitals who have attended previously and those who will be attending for the first time.

Please contact Christine Carr at christine.carr@lecom.eduor 941-782-5654 if you need additional information. Thank you for your interest in participating in LECOM Bradenton Hospital Day 2018.

Sincerely,

Christine Carr

SCHEDULE

7:30 am – 8:30 am – Registration – Room Prefunction 1

Set Up – Rooms Plaza I and II

8:30 am – 12:00 pm – Visitation with students

12:00 pm – LECOM Bradenton Hospital Day 2018 concludes.

Representatives at this time are asked to pack up their displays. We ask also that each hospital complete a survey to assist us in improving LECOM Bradenton Hospital Day in the future

12:30 pm – Luncheon buffet served to representatives at the Ca’D’Zan Lounge in the hotel

THE RITZ CARLTON, SARASOTA INFORMATION

Tables: You will be provided a 6-foot X 30-inch table. If you are unfamiliar with Hospital Day, most institutions bring a portable display to set on a tabletop along with brochures, handouts or giveaways for the students.

Signs & Banners: The Hotel has the following policy with respect to signs in the banquet and meeting areas. Items may not be attached to any stationary wall, floor, window or ceiling with nails, staples, tape of any other substance in order to prevent damage to the fixtures and furnishings.  No signage of any kind is permitted in the lobby or on the public grounds.

Packaging & Handling Fees: Packages for meeting may be delivered to the The Ritz-Carlton, Sarasota in advance three (3) working days prior to the date of the function. Pleasedo notsend display material to LECOM. We have no means of transporting it to the event site. Please arrange for delivery of your material to The Ritz-Carltonthree (3) working days priorto the date of the function.

Packages can be shipped back to you or to your next venue from The Ritz-Carlton as well. LECOM Bradenton will not be responsible for any displays that remain after the event if arrangements have not been made with The Ritz-Carlton for return shipment. 

Customers are responsible for return shipping of all packages—prepaid only. No C.O.D. shipments will be accepted.

There is a charge for the handling of all boxes and packages shipped to and/or from the hotel:

$ 5.00/Box – standard boxes 36”X36” or less

$ 10.00/Box – Oversized boxes exceeding 20 pounds

The following information should be included on all packages:

Your Hospital Name
LECOM Bradenton Hospital Day (on 8/17/18)
The Ritz-Carlton, Sarasota
1111 Ritz-Carlton Drive
Sarasota, FL 34236

Your boxes/display materials will be stored in the meetings/special events cage until the day of the event. Concierge staff will deliver items to the meeting rooms.

Internet Access: High-speed internet broadband/wireless access costs $17.00 for the 1^stconnection per day and needs to be arranged at least three (3) business days prior to the event. See the attached fees Exhibitor Order Form forbilling information. All orders are subject to a 24% Service Charge and appropriate state tax. Contact Leonard Christensen, Director of Event Technology, PSAV, at (941) 309-2239 or lchristensen@PSAV.COM to make arrangements.

Parking: 2018 Overnight Valet Parking fees are $28.00 per vehicle per day. Please note that Self-Parking Facilities are not available at The Ritz-Carlton, Sarasota.

Refreshments: Snacks and beverages willbe provided throughout the event for all program representatives and a buffet lunch will be served at The Ritz-Carlton, Ca’ d’ Zan Lounge,upon conclusion of the event.

SARASOTA, FL AREA HOTELS

Note: LECOM/LECOMT will not be offering a block room rate at The Ritz-Carlton, Sarasota for non-LECOMT member hospitals. There are no exceptions to the reservation listing provided by LECOMT to The Ritz-Carlton.